Deadline: March 12, 2018

We’re Hiring! Administration Coordinator

Full time, $42,000, 1 year contract.

As the Administration Coordinator, you will be revered within the organization as the stickler for order and organization in a small but mighty team. You love getting things done on time, love checklists, and have a clear geekiness for ‘everything in its place’. Synapcity needs strong internal systems to support our growth. You are a great organizer of people, events, committees and boards, and take pride in knowing who needs to be where with what in their hand. You will contribute to creative and memorable events while keeping your eyes on our intended goals and outcomes. We want to better learn from you how we can better flex our CityMaking muscles using data, calendars, and sticky- notes, and have fun doing it.



  • Register, track, and support participants for all Synapcity events and programs
  • Calm and coordinated event planning, execution and evaluation
  • Coordinating with the Executive, edit and assemble board dockets required for all Board-related meetings, ensuring that all pre-established deadlines are met
  • Front- line relationship management: telephone, email, and in-person
  • Maintain and manipulate data using a range of basic databases and records systems
  • Create and maintain policies and procedures for a young nimble organization
  • Reconcile accounts on a monthly basis
  • Ensure that the records of the organization are maintained, updated and safeguarded as required by law and made available when required


  • Proven experience in Administrative Support serving small teams
  • Proficient in Google Suite, Excel
  • Ability to work with a diverse population, including people facing multiple barriers
  • Creative thinking, effective problem solving attention to detail
  • Strong understanding of Ottawa, community, and services offered
  • Bilingualism preferred

Who we are
Synapcity brings people and institutions  together to learn, connect, and act for a better city. Without political agenda or bias, we gather positively passionate people, who would never otherwise meet, and help them contribute to our city’s accumulated intelligence.

We provide the knowledge and tools to help people understand our city and gain confidence to make positive change. We give people a sense of belonging and empowerment to co-create so that we can preserve and strengthen what makes Ottawa great.

Please submit a cover letter and resume to: – no phone calls, please.

Deadline: March 12, 2018

Synapcity respects, appreciates, and encourages diversity. We welcome and encourage applications from all qualified individuals regardless of race, ethnic origin, religion, age, colour, gender, sexual orientation, ability or disability.